On-site Conversion of Paper Documents into Images
Aim-eDocs converts paper documents into electronic images fast and efficiently using production Kodak scanners. Where possible, we do this at your site to ensure no compromise in document security, and to ensure you always have access to your important files. For our onsite service, we install a set of working computers, scanners and ergonomic office furniture in a small wired network, isolated completely from your in-house networks. We do NOT connect our isolated network in any fashion (wired or wireless) to any customer equipment. All documents go through seven steps to become secure, audited permanent images (document preparation, batch scanning, quality check & rescan, batch output, final check, file transfer, physical file reassembly). Each image is verified to ensure best quality image and file completeness.
Off-site Conversion of Paper Documents into Images
Where required, Aim-eDocs can provide conversion services at an Aim-eDocs facility. The same security models are used as in the onsite scanning operation, with a fully audited end-to-end process that is logged to ISO standards to ensure document integrity. Aim-eDocs procedures are based on National Security Agency models and PIPEDA standards. Each Aim-eDocs employee is certified through a training program to the level required to handle mass private document conversions. We share our procedures with our customers prior to engaging in a project to ensure both parties are aware of strict document hand-off requirements and other auditable procedures, to ensure consistency in the project, and to make sure that standards of security are maintained throughout the project.
Automatic Data Indexing
Aim-eDocs uses modern computer methods to associate data from a customer’s core systems to the scanned image files. By contrast, external service bureaus often make additional revenues by keying index data. Aim-eDocs believes that since a customer has already paid for indexing of data (through their own data entry), then they should not have to pay again. Aim-eDocs provides methods to automatically and accurately index scanned images from existing data at no additional charge.Project Management Services
All Aim-eDocs projects follow modern project methodology, including document processing best practices and methods that set Aim-eDocs apart from competitors. Our Procedures Documentation is the competitive advantage that Aim-eDocs enjoys in the marketplace; we share these with customers under the understanding of a confidentiality agreement.
FileHold Document Management System
If no document repository exists, Aim-eDocs can install a modern FileHold Document Management system at a fraction of the cost of many other competitive systems. Like Aim-eDocs, FileHold is a new design for the modern business world, based on the most advanced document management techniques, and formulated on the integration of all business document types including Microsoft Document platforms, other most common document types, and including scanned paper images.
Professional Training and Workflow Integration
No project is useful unless it leaves behind a legacy of completeness, accuracy, security and most importantly, knowledge. Aim-eDocs ensures that customer filing staff are trained completely on new document filing methods. Although we will gladly take phone calls after the project, it is very important to our ongoing success, to make our customers filing experts. We bring value and knowledge, and we document it. And we store the knowledge in your document repository for safe keeping and future reference.